What is User Inventory?

It is single, continuously updated view of every user that exists in your environment human users, service accounts, machine identities, contractor accounts together with their privileges, group memberships, MFA status, last activity, and the assets they are associated with. Data comes from Active Directory, cloud identity providers, IAM and PAM tools, SaaS applications, and HR systems.

How is this different from what IAM or PAM already shows me?

IAM and PAM tools each show their own slice. AD knows about Windows users. Okta or Entra knows who is provisioned to which SaaS app. PAM knows who has privileged credentials. None of them agree on the full picture. User Inventory correlates all of those sources into one identity-centric record, so you can see for any user every system they have access to, every privilege they hold, and every device they touch.

What kinds of user does it cover?

Employees, contractors and third parties, customer or partner accounts where applicable, service accounts and machine identities, application and API credentials, and shared or break-glass accounts. The platform pulls them from directory services, identity providers, IAM platforms, PAM vaults, SaaS apps, and HR feeds, then deduplicates so a person who exists in five systems shows up as one identity.

How does it find orphaned, dormant, or over-privileged accounts?

By comparing each identity’s last activity, group memberships, and assigned privileges against the policies you set. Accounts that have not logged in for the threshold you define, accounts that still exist after the user left the company, and accounts with privileges far above their role are flagged automatically. Each finding carries the identity’s owner and the systems where the access lives, so cleanup is targeted rather than guesswork.

How does it link Users to the devices and assets they touch?

Identity records are correlated with the device, software, cloud, and SaaS records the same identity appears in. From any user you can pivot to every workstation they have signed into, every cloud account they have access to, every SaaS app they are provisioned for, and every privileged credential issued to them. From any device you can pivot the other direction, to every identity that has touched it.

How does it handle service accounts?

Service accounts are first-class identities in the inventory. The platform tracks where each one is used, what privileges it holds, when it last authenticated, whether its credentials are stored in a vault, and whether it shows password rotation hygiene that matches policy.

Can it monitor privilege drift over time?

Yes. The platform takes continuous snapshots of each identity’s privileges and detects changes new group memberships, role escalations, additions to sensitive scopes as they happen. Drift that exceeds policy is flagged in near real time, and you can compare any identity’s current state against a previous baseline to investigate how access grew.

Identity Visibility | Secure Every Identity

Benefits

Identity clarity for confident decisions

As environments grow, identity data fragments across systems. A unified identity layer restores clarity and provides a reliable foundation for access-related decisions.

Silent access risk identified

Excessive privileges, inactive accounts, and unnecessary contractor access rarely surfaced through traditional alerts. Identity activity correlation surfaces these risks across the environment, enabling earlier action and more confident access decision.

Faster investigations

Identity activity and access changes can be analyzed across the entire environment without manual reconciliation. This enables faster access reviews, investigations, and response.

Capabilities

Dormant account discovery
Identify identities that have not authenticated to any connected system for a defined period.
Accounts that appear active in directories but are functionally unused are surfaced automatically.
Operational impact
Dormant identities expand the attack surface over time.
Early detection supports timely access removal and reduces exposure.
Identity access timeline
Each identity is presented with a complete access timeline, including creation events, authentication history, privilege changes and status transitions.
Operational impact
During audits, incident response, access reviews or context is critical. A clear access timeline enables faster root cause analysis and more confident decisions.

Get a Demo

Ai Query Builder

Describe what you want to find in natural language. The platform analyzes your request and expresses it as structured query logic within the Query Wizard. Requests such as identifying devices seen within a specific time window and missing required controls are translated into precise filtering criteria automatically.
Device profiling restores control by grouping devices based on business priority and criticality. Inactive or misconfigured agents are surfaced quickly instead of creating false visibility. As environments change, Device Inventory ensures devices remain visible, understood, and properly prioritized.

Integrations Without Limits

Integrate with all your security solutions through 600+ pre-defined integrations.

Microsoft Endpoint Configuration Manager (formerly SCCM)

Microsoft Azure App Service Certificates

Microsoft Defender for IoT (formerly CyberX)

OpenText UCMDB (formerly Microfocus UCMDB)

HPE GreenLake for Compute Ops Management

Trellix Endpoint Security (formerly FireEye HX)

Redhat Automation Controller Beta (formerly Ansible Tower)

Microsoft System Center Operations Manager

Cisco Adaptive Security Appliance (Beta)

Why Choose Us?

Up to 40% Time Savings

Automate discovery, reporting, and workflows so teams focus on action, not admin.

Up to 78% Risk Reduction

Continuous visibility and prioritization that closes critical gaps before attackers find them.

Up to 36% More Efficient Use of Existing Tools

Maximize the ROI of your current stack by enriching and connecting it through OctoXLabs.

Always Expanding Integrations

Stay connected across your entire ecosystem. Thousands of integrations and actions keep your asset data complete and your attack surface fully visible.

FAQ

What is User Inventory?
It is single, continuously updated view of every user that exists in your environment human users, service accounts, machine identities, contractor accounts together with their privileges, group memberships, MFA status, last activity, and the assets they are associated with. Data comes from Active Directory, cloud identity providers, IAM and PAM tools, SaaS applications, and HR systems.
How is this different from what IAM or PAM already shows me?
IAM and PAM tools each show their own slice. AD knows about Windows users. Okta or Entra knows who is provisioned to which SaaS app. PAM knows who has privileged credentials. None of them agree on the full picture. User Inventory correlates all of those sources into one identity-centric record, so you can see for any user every system they have access to, every privilege they hold, and every device they touch.
What kinds of user does it cover?
Employees, contractors and third parties, customer or partner accounts where applicable, service accounts and machine identities, application and API credentials, and shared or break-glass accounts. The platform pulls them from directory services, identity providers, IAM platforms, PAM vaults, SaaS apps, and HR feeds, then deduplicates so a person who exists in five systems shows up as one identity.
How does it find orphaned, dormant, or over-privileged accounts?
By comparing each identity’s last activity, group memberships, and assigned privileges against the policies you set. Accounts that have not logged in for the threshold you define, accounts that still exist after the user left the company, and accounts with privileges far above their role are flagged automatically. Each finding carries the identity’s owner and the systems where the access lives, so cleanup is targeted rather than guesswork.
How does it link Users to the devices and assets they touch?
Identity records are correlated with the device, software, cloud, and SaaS records the same identity appears in. From any user you can pivot to every workstation they have signed into, every cloud account they have access to, every SaaS app they are provisioned for, and every privileged credential issued to them. From any device you can pivot the other direction, to every identity that has touched it.
How does it handle service accounts?
Service accounts are first-class identities in the inventory. The platform tracks where each one is used, what privileges it holds, when it last authenticated, whether its credentials are stored in a vault, and whether it shows password rotation hygiene that matches policy.
Can it monitor privilege drift over time?
Yes. The platform takes continuous snapshots of each identity’s privileges and detects changes new group memberships, role escalations, additions to sensitive scopes as they happen. Drift that exceeds policy is flagged in near real time, and you can compare any identity’s current state against a previous baseline to investigate how access grew.

See What Our Customers Are Saying

My overall experience has been very positive. The platform is stable, reliable, and provides the visibility we need. The vendor's support team is responsive, and the integration with our existing environment has been smooth. The only challenges have been related to initial configuration complexity.

With OctoXLabs, we started managing shadow IT, cloud services, and asset visibility across our organization from a single panel. The deployment process was fast and integration was seamless. Thanks to its API-based capabilities, the platform works perfectly with our existing Microsoft 365, Azure AD, and security solutions. It has saved us a significant amount of time.

Provides an agentless approach to automatically discover servers,endpoints,cloud resources, and Iot devices, consolidating everything into a unified view.

The platform is particularly useful and comprehensive for asset tracking, especially for large-scale enterprise bussinesses like us. Using data pulled from environments like Azure, SCCM and Trend Micro, our IT teams can create their own charts and reports and easily monitor the entire environment with the user-friendly UI.

Our overall experience with OctoXLabs has been very positive. The platform has consistently delivered value in terms of visibility, security posture management, and efficiency. The product is intuitive to use and well-supported, though there is still some room for improvement in areas like advanced customization and reporting flexbility. Overall, OctoXLabs has been a reliable partner in strengthening our cyber asset attack surface management strategy.

This product more than meets the needs within our organization. In particular, it has provided us with excellent capabilities for our asset inventory, software inventory and its management. Before purchasing this product, many processes took a long time, and obtaining clear results depended on individuals (other employees). However, thanks to this product, we are now able to complete all our tasks in a very short time. I should also note that the vendor provides extensive support regarding the product. In addition, they implement improvements based on our needs. As a customer, we are very satisfied with this product.

Thanks to prompt support of the technical team, we quickly integrated the product. The integration steps were quite satisfactory.

Interface is very user friendly. We integrated every solution that we use in our company. Edr, Dlp, Siem, Vm, Vmware even back-up solution. All teams are now relying on OctoXLabs asset data for their daily work.

Support team is genuinely responsive and helpful. OCTO is constantly evolving, and they're clearly open to innovation. Whenever we provide feedback, they take is seriously and implement improvements really quickly. For example, when we requested a new adapter feature, they managed to integrate it into the system in short time. Their fast turnaround and continuous development truly inspire confidence.

OctoXLabs provides greater for visibility for asset management. It provides detailed dashboards to customer. OctoXLabs can integrate with a lot of products. In this way, we can see details of versions, status and other informations of products which we already use in our enviroment. OctoXLabs provide a lot reports.

OctoXLabs offers strong integration capabilities, clear asset visibility and effective vulnerability management. Overall, it has significantly improved out security operations.

We didn’t even realize we had vulnerabilities until OctoXLabs helped us discover them. It is rather simple to use the many fields available to collect data on people and devices to help with access, licenses and other things if you understand the query language.

Our experience has been very positive. The platform gives us a reliable, unified view of software and users assets and links that inventory to vulnerabilities so we can prioritize remediation by exploitability and business impact. Discovery and tagging very fast and responsive. Support has been responsive and onboarding was straightforward.

Overall spectacular support from the team. Comprehensive integration, dashboard, and reporting services. With the help of pre-defined dashboards and queries we discovered a new aspect of our assets.

With OctoXLabs we detected our shadow IP's and closed security gaps. By utilizing CISO dashboard functionality, we achieved a comprehensive visibility for all teams in our department. It was easy to access the visibility information of the system. Support team was very fast and devoted. Integration inventory was also very rich.

Platform has greatly improved our security visibility and asset management. It has user-friendly interface and smooth integrations with other products. It reduces our man/day costs.

OctoXLabs is a spectacular solution. It really helped in assessing risks in our systems and saved man days cost for us.

It is a smooth, easy-to-use product. It was sufficient to minimize out security risks.

We had an excellent experience with this OctoXLabs. The platform surpassed expectations and the team's timely, solution-oriented support made the entire process seamless. Integration and post-implementation support significantly accelerated our workflows.

Nice product for seeing all assets and their risks. Also, outstanding tech support. Out of the box integrations and actions are saving so much time. I highly recommend that we make a reference call to the other customer. Team is also very supportive.

It can provide detailed reports on how effectively the security products we have used , how we analyze the status of the agents of these product, whether there is a possible misconfiguration , and whether their versions are up to date.

Identities

Identity Inventory creates a unified identity layer by correlating data across all connected systems and environments. Authentication activity, access permissions, group memberships, and identity methods are continuously aligned into a single, consistent view.